El Boiler Speakeasy: how we automated a house music club with n8n

The problem of running a club manually

El Boiler Speakeasy opens Friday and Saturday in San José. Every weekend: membership confirmations, guest lists, team communication, post-night reports. Everything done manually, everything consuming time.

We decided to treat El Boiler as what it is: an operating system. And like any system, it could be automated.

The automations we built

Digital memberships with QR

Each member has a unique QR code validated at the door. No more paper lists. The system records each entry and updates the member history automatically in real time.

Loyalty points program

Each visit earns points redeemable for priority access, drinks or special events. Calculation and updates are completely automatic.

WhatsApp sequences with n8n

We built n8n workflows that trigger messages based on behavior: welcome for new members, event reminders on Thursday before each weekend, reactivation messages for members who have not visited in more than three weeks.

Automatic post-night reports

Every Sunday morning, the team receives an automatic report with the previous night's numbers: attendance, revenue, new members, points redeemed. Nobody has to assemble it.

The result

El Boiler now operates with systems, not improvisation. The team has time to focus on experience and music curation. The automations handle the administrative work that used to consume hours every week.